Tip of the Week from Brenda Hopkins - Week 4

Auto Populate Account Descriptions

Microsoft Dynamics GP v9.0 and v10.0 have a new feature to allow you to automatically populate the account description based on the segments.

This is a great feature to give you a consistent chart of accounts.

Once you've setup your account segments and their meanings in Tools >Setup >Financial >Segment you're ready to go.

In my example I have Segment 1 setup for 100 to be Administration and Segment 3 setup to be VA Region.

Now when you create a new account in Cards-Financial-Account, the description will populate based on the segments.

So if your account is 100-5555-09 and the segment meanings are Administration-[my new expense account name]-VA Region, that's what will appear in the description. All I will have to fill out is the new expense account name. Of course you could have the Main account descriptions default as well. It takes a lot of the guess work out of abbreviations.

For those of you with messy charts descriptions like me, Mass Modify (Cards >Financial >Mass Modify) will let you clean up your Segments now as well.